School Opening Procedures – COVID 19

The safety of our students is always our first priority. The following measures will be reviewed daily to ensure best practice is taking place at all times. 

Parent support following these procedures would be very much appreciated. In particular, we ask that all students come to school each day with their Health Monitoring Sheet filled in and signed.

We also ask that any students or parents who are feeling unwell do not come to school.

Health Monitoring Letter

Health Monitoring Record

Link to Guidelines to Schools on Class Resumption – LINK

All individuals, including staff, parents and children, are required to wear masks at all times on the school campus and in the car park area directly outside the school, at all times. 

To ensure social distancing at the beginning and end of the school day, staggered start times are required. To allow families to leave together, younger students may leave at the older siblings’ end time. For example, an older son or daughter in Year 5 and a younger son or daughter in Year 1 may both leave together at 14:50.

Please see the start and end times below:

Year Level      Date of class resumption      Start Time      End Time     
Year 12 20.05.2020 08:15 15:15
Years 9,10 20.05.2020 08:00 15:15
Years 5,6 20.05.2020 08:20 14:50
Years 4 20.05.2020 08:40 15:00
Years 1,2 25.05.2020 09:00 15:10
Years 3 25.05.2020 08:40 15:00
Years 7,8 25.05.2020 08:00 15:15
Years 11 01.06.2020 08:15 15:15

To further enhance social distancing measures, 2 campuses will be used and three entrance and exit points have been identified on the main campus. The following table shows which campuses, entrance and exit points the students will use.

Year Level                                                  Entrance and Exit Point
Secondary Year Groups (11-12) All students will be located at the North Plaza Campus
Secondary Year Groups (7-10) North-West Pitch Gate (students must walk across the pitch directly to the Secondary School Building
Years 2, 4, 5 & 6 Main Entrance
Years 1 & 3 Year 1 Side Entrance (next to the Pagoda)

All other entrance and exit gates will remain locked.

Parents of students in Year 4 and above are requested to remain outside the school gates during drop off and collection time. However, any parent in Years 4 or above who feels they need to escort their children onto the campus may contact Benjamin Loran directly. We understand the specific circumstances of all of our families and will accommodate family needs accordingly. This measure is in place to limit close contact but we do not want to do this at the expense of individual wellbeing.

Parents with children in EY1 and EY2 may escort their children directly to their classes and collect them as usual. Parents with children in Year 3 may escort their children to the covered area to drop them off with their class teacher. Class teachers must line their children up spaced 1m apart. This will be marked ready for you, by the facilities team.

All students must bring a Health Monitoring Record Sheet. The sheet must be completed by parents each morning before the children leave home. Temperatures and symptoms must be checked and recorded on this sheet. These will be checked each morning by the teachers. AM and PM temperatures will also be recorded on this sheet. 

At the classroom door by teachers

  • Hand sanitizer
  • Mask check 

At the student’s desk

  • Temp check – Form
  • Symptom check – Form

Latecomers – 15 mins after their start time go directly to the Main Reception

  • Hand sanitizer
  • Mask check
  • Temp check – Form
  • Symptom check – Form
  • Students with no symptoms go to the classroom. Any students with symptoms are sent home after communicating with parents.

Students without form

  • Temperature taken at the gate
  • High temp/symptoms to medical room

At the start of every lesson

  • Hand sanitizer
  • Mask check/reminder

PM temperature Check

  • 10 minutes before lunchtime 
  • End of Lesson 4 for Secondary

Measures Regarding Illness

Strict measures regarding illness required – no staff member, student or visitor should come to the school campus if they feel at all unwell.

Year 11 & 12 students will have all lessons at the North Plaza.

Temperature checks, hand sanitiser and mask checks will be coordinated in the study room for students on self study periods.

Teachers based at the North Plaza at the time of the lesson to support this where possible.

Any students with high temperatures or other signs of illness will be sent home and School Nurses will be informed so they can contact the parents.

Potential Case Protocols 

In the event of fever, dry cough, sore throat students will be isolated in the Wellbeing room. 

  • School nurse to supervise
  • PPE
  • Hand sanitization
  • Maintain 1.6m distance using partitions
  • Student to return home directly
  • Student to return to school only with a doctor’s note confirming they are suitable to return
  • Deep cleaning of the room immediately
  • Symptom tracking forms are in place to monitor any student illness to identify trends and patterns
  • Confirmed cases will be reported, by the nurses in consultation with Head and Deputy Head, to Central Notification Office (CENO) (Tel: 2477-2772; Fax: 2477-2770) for epidemiological investigation and outbreak control when an increase or unusual sickness pattern among students/staff with the same infectious disease or similar symptoms is noticed.
  • Display screens covered in plastic sheeting to be used to section students in case of multiple cases in the wellbeing room.
  • Discharge letters will be given to parents to hand to the doctor

Vulnerable Groups

The following groups are deemed to be vulnerable to complications associated with COVID-19:

  • Pregnant women
  • People older than 60 years old
  • People underlying medical conditions – cardiovascular disease, diabetes, chronic respiratory disease and cancer

Any person within these groups should be advised to maintain slightly stricter precautions. They should not conduct temperature checks on others or be involved with supervision of potential cases where symptoms are present.

Screening on entry

  • Hand sanitizer
  • Mask check 
  • Temp check – Taken on entry

Hygiene and Seat Arrangements of School Buses and School Private Light Buses

  • School has ensured the school bus compartments will be cleaned and disinfected. The procedure is: first use 1 to 99 diluted household bleach to wipe, leave for 15-30 minutes, and then rinse with water and wipe dry. For metallic surfaces, disinfect with 70% alcohol. Special attention should be paid to the seats, handrails, seat belts and their locks as well as the gas ports.
  • Maintain good ventilation in school bus compartments and ensure smooth operation of the air conditioning systems, and wash and check the filtering facilities and pipes regularly so as to ensure its proper operation. Ensure there is sufficient supply of fresh air in school bus compartments, open the windows if possible and safe.
  • Drivers, nannies and students should wear masks properly before boarding and should not remove the masks during the journey. Schools should seek the assistance of school bus and school private light bus operators to enforce the mask-wearing requirement.
  • Maximize the use of space in the school bus compartment in order to allow students to distance themselves by decentralized seat arrangements if feasible.
  • To ensure the hygiene and safety of the school buses and school private light buses, schools should require the drivers and nannies to check their body temperatures before work. Anyone having fever should not drive and get on board, and should inform the schools and parents immediately for alternate arrangement. Besides, nannies should take the body temperatures of students before getting on board as far as practicable.

Potential Cases on Entry to Tung Chung Bus

Supplies needed – box of masks, thermometer, hand sanitizer

  • All parents informed students must be dropped off at the bus with an adult until their temperature has been taken.
  • In the event of a suspected case and no parent, EA to stay with the student until collected.
  • In the event that no one is at home. Student takes the bus but is isolated at the front of the bus
  • PPE
  • Hand sanitization
  • Maintain 1.6m distance where possible
  • On arrival at school, student is isolated with school nurse – see above

Cleaning Procedures

  • School premises (including boarding section, if applicable) including the frequently used classrooms, special rooms, tuck shops/canteens (if any), toilets, etc., should be frequently cleaned and disinfected to ensure the cleanliness and hygiene of the school premises. To disinfect the school premises, first use 1 in 99 diluted household bleach (mixing 1 part of household bleach contains 5.25% sodium hypochlorite with 99 parts of water) to wipe, leave for 15-30 minutes, and then rinse with water and wipe dry. For metallic surfaces, disinfect with 70% alcohol. Staff should pay special attention to frequently touched utilities such as door handles, elevator buttons etc. Schools should ensure that there are sufficient masks, gloves, 70-80% alcohol-based hand sanitizers, household bleaches and thermometers in the dormitory.  
  • To prevent the spread of COVID-19 in schools, CHP advises schools not to use drinking fountains. Schools should close all the drinking fountains on the campuses. Students are allowed to use bottle filling fountains to fill their bottles.
  • Schools should maintain good indoor ventilation. To enhance air flow, schools should keep the windows/doors of the school halls, classrooms and special rooms open and/or switch on fans or exhaust fans. If the air-conditioning system is used, schools should ensure there is sufficient fresh air supply and the dust-filters are cleaned regularly. 
  • Objects and equipment frequently touched by students (such as computer keyboards, mouse devices and mobile computing devices, etc.), books, toys, shared objects and floor surfaces, should be cleaned and disinfected at least twice a day with 1 in 99 diluted household 7 bleach, or with 70% alcohol for the metallic surfaces. Objects used by young children should be soaked regularly in diluted household bleach.  
  • Liquid soap and disposable paper towels should be provided at places where there are handwashing facilities, e.g. toilets, kitchens, pantries, tuck shops, canteens, art rooms, home economics rooms and other activity rooms. 70-80% alcohol-based hand sanitizers should be provided in places where handwashing facilities are not available, e.g. the entrances of the school and each floor of the school buildings.  
  • Schools should keep toilets clean and dry and provide adequate hand washing facilities including liquid soap, disposable paper towels and lidded rubbish bins. Besides, schools should ensure the flushing system of the toilets are in proper function at all times, and users keep toilet lids closed when flushing. For cases where there are no lids for the toilet (such as squat toilets), it is suggested that schools should reduce the amount of objects stored inside a toilet compartment to maintain good ventilation, disinfect the toilet with 1 in 49 diluted household bleach regularly, and consider installing lids for the toilets or replace the squat toilets with seating toilets. Students should avoid using toilets without lids for defecation. Schools should not alter the drains and pipes without prior authorization, and should pour about half a liter of water into each drain outlet once a week. 
  • Schools can make reference to “General Preventive Measures” in CHP’s guidelines, “Health Advice to Schools for the Prevention of Coronavirus Disease (COVID-19) after Class Resumption” (Annex 1). 
  • When school premises are contaminated by blood, secretions, vomitus or excreta spillage, use forceps to hold strong absorbent disposable paper towels to wipe them away, then disinfect the surface and the neighbouring area with 1 in 4 diluted household bleach (mixing 1 part 8 of household bleach containing 5.25% sodium hypochlorite with 4 parts of water), leave for 15-30 minutes, rinse with water and wipe dry afterwards. For metallic surfaces, disinfect with 70% alcohol. Each cleaning staff should wear appropriate Personal Protective Equipment (PPE), including a mask, gloves, a disposable gown, eye protection and a cap (used when necessary). After the cleansing procedure, staff should carefully dispose the wastes, take off and handle the PPE and perform hand hygiene. Schools can make reference to “When a Suspected/Confirmed Case of COVID-19 is Encountered in School” in CHP’s guidelines, “Health Advice to Schools for the Prevention of Coronavirus Disease (COVID-19) after Class Resumption” (Annex 1). 

Resource Cleaning

  • Teachers to limit the use of resources to essential items only
  • Containers in each classroom for used resources to be placed. Amahs to bleach bath resources at the end of each day – 1:49 bleach
  • EAs to wipe down pens, pencils, books and regularly used items throughout the day with 70%
  • Masks to be worn all day by all stakeholders, without exception
  • PE teachers to take this into consideration due to heat and restricted airflow 
  • Swimming pool is closed.
  • Eating and drinking – students may temporarily remove their masks for this
  • Musical Instruments – Alcohol or clorox wipes to be used. Wind instruments are not to be used.
  • The mask must be labelled with full name and class.
  • Mask must be worn off-site and not disposed of at school
  • Hands must be sanitized before every lesson
  • Hands must be washed before eating and at the end of every break 
  • Masks must be available for any students that lose their masks or arrive without one.
  • Masks will be available from the nurses station, secondary reception, Main reception and North Plaza Reception
  • Fresh Air Flow – certain windows to be kept open and air conditioning to be kept on.
  • Orientation of desks – desks should be in lines so students are seated face to back of head.
  • Hand sanitizer
  • Mask check/reminder
  • Social distancing reminders
  • Lunches will be eaten in either the canteen, the Globe or the gym
  • The Globe and the gym will not be used for any other purpose other than lunch eating at any time during the school day.
  • Students and teachers are not allowed to serve themselves at the salad bar in the canteen – salad bar closed or served with a screen to cover the food
  • Distance markings to be placed on the floor at the serving counter in the canteen. 
  • Tables to be spaced as per CHP guidelines in both the canteen and the gym. 
  • Individual tables will be used in the canteen. 
  • Tables of 4 will be partitioned in the Globe.
  • A combination of individual and larger partitioned tables will be used in the Gym
  • Year 12 will eat in the North Plaza Rooms 10 & 11. Individual tables will be used.
  • Year 12 will eat in two sittings with a cleaning period between.
  • EA at the door with hand sanitizer in all four lunch eating locations
  • Cafeteria staff will hand out utensils rather than students self-selecting
  • Cleaning will happen in accordance with the Cleaning Plan
  • Lunches will be staggered with five lunch eating periods as follows: 
Year Level                Number of Students eating in the canteen       Number of student eating in the Globe                Number of student eating in the Sports Hall                          Lunch Eating Start Time Lunch Eating End Time
Year 5 & 6 44 eating lunches in the canteen  70 students eating lunches in the Globe Remaining students eating lunches in the Sports Hall 11:30 11:55
Canteen, Sports Hall and Globe Cleaning
Year 3 & 4 44 eating lunches in the canteen  70 students eating lunches in the Globe Remaining students eating lunches in the Sports Hall 12:05 12:30
Canteen, Sports Hall and Globe Cleaning
Year 1 & 2 44 eating lunches in the canteen  70 students eating lunches in the Globe Remaining students eating lunches in the Sports Hall 12:40 13:05
Canteen, Sports Hall and Globe Cleaning
Year 7, 9 & 11 44 eating lunches in the canteen  70 students eating lunches in the Globe Remaining students eating lunches in the Sports Hall 13:15 13:40
Canteen, Sports Hall and Globe Cleaning
Year 8, 10 & 11 44 eating lunches in the canteen  70 students eating lunches in the Globe Remaining students eating lunches in the Sports Hall 13:50 14:15

 

Year Level                 Lunch Break (Play) Start Time      Lunch Break (Play) End Time     
Years 5 & 6 11:55 12:20
Years 3 & 4 12:30 12:55
Early Years 1 & 2 13:05 13:30
Year 7, 9 & 11 13:40 14:05
Year 8, 10 13:15 13:50
  • Students should wear masks during break time
  • Students should keep a proper social distance with other students 
  • Drinking fountains – to have their mouth pieces covered. Students can only fill bottles. Signage to be placed at every fountain.
  • Schools should maximise the use of physical space to maintain physical distances between students during break time.
  • Year 7 & 9 will break at 10:30 (with period 2 finishing 5 minutes early for those students) and then have tutor time as normal at 10:55 
  • Year 8 & 10 will have tutor time from 10:35 and break at 10:55
  • Break Times are staggered as below:
Year Level                Break Start Time      Break End Time     
Years 5 & 6 09:40 10:00
Years 3 & 4 10:05 10:25
Years 1 & 2 10:35 10:55
Years 7 & 9 10:30 10:50
Years 8 & 10 10:55 11:15


Year 1 & 2 and 7 & 9 will be on break at the same time as they will be in different parts of the campus

Information Signs and Posters

  • Signage re. Hand washing on all Primary classroom doors
  • Signage in cubicles re. Closing the toilet lid
  • Signage re. Detailed Steps for Hand washing in all restrooms
  • Signage re. Hand Sanitising on all Secondary Classroom Doors
  • Signage inside all Sec & Pri classrooms. Hand sanitising and mask wearing
  • Posters re. Respiratory Tract Infection Avoidance  procedures in corridors and outdoor areas including notice boards and digital signage
  • Signage to be placed at every fountain stating only for filling bottles

Ongoing messages for teachers to reinforce with students

  • Mask protocols
  • Hand Sanitization at the start of each lesson
  • Personal hygiene
  • Washing hand at the end of each break
  • Fountains only to be used for filling water bottles
  • Single-person activities are preferred, such as stretching, aerobics, jogging, cycling
  • Schools may also gradually resume ball games that allow players to maintain a social distance, such as table tennis and tennis. Avoid sharing sports equipment, and the equipment/tools should be disinfected after each use.
  • When multiple persons are doing physical activities together, such as stretching or dancing, maintain physical distance of at least one metre if wearing surgical mask or at least two metres if not wearing surgical masks
  • During physical activities, PE teachers should make sure students do not overly exert themselves whilst wearing masks. 
  • After conducting physical activities, students should have adequate rest and hydration, avoid gathering in the changing rooms and share personal items such as towels, water bottles, combs, etc. 
  • Avoid swimming and water sports
  • Perform hand hygiene before and after the exercise if any equipment is used
  • Disinfect sports equipment in between uses
  • If students develop fever or respiratory symptoms, stop exercising, wear a surgical mask and seek medical attention as soon as possible
  • Have adequate rest and hydration before and after physical activities
  • Pay special attention to avoid overcrowding in changing rooms and maintain proper hygiene. No sharing of personal items e.g. towels, water bottles, combs, etc.
  • Gazebos to be in place around the school – on the pitch, netball court
  • Additional Water dispensers at PE locations
  • Changing – students in Primary to come in their PE kit and wear it all day. Secondary students to wear their PE kit to school and change after their lesson only.
  • Clean and disinfect frequently touched surfaces, instruments, commonly shared items at least twice daily by using 1 in 99 diluted household bleach (mixing 1 part of household bleach contains 5.25% sodium hypochlorite with 99 parts of water), leave for 15-30 minutes, rinse with water and wipe dry afterwards. For metallic surfaces, disinfect with 70% alcohol. 
  • If instruments are contaminated by respiratory secretions. Then disinfect the instrument with 1 in 49 diluted household bleach (mixing 1 part of household bleach contains 5.25% sodium hypochlorite with 49 parts of water), leave for 15-30 minutes, rinse with water and wipe dry afterwards. For metallic surface, disinfect with 70% alcohol.
  • Guidelines on Conducting Music Learning Activities for the Prevention of Coronavirus Disease (COVID-19) – LINK
  • Guidelines on Conducting Visual Arts Learning Activities for the Prevention of Coronavirus Disease (COVID-19) – LINK

Library

  • EY1 to Year 6 will have a lending remotely – classes to use Accessit and Librarians to deliver the books to classes.
  • Library space reserved for the Secondary School
  • 1 People max in circular booths
  • Project Rooms to be used for staff only
  • 2 persons max in Project Rooms 
  • Secondary Study Room to be configured so students are ‘face to back’. 
  • Cleaning of used books to follow the same cleaning procedures as during the closure. All cleaned before they are used and upon return.
  • Due to cleaning procedures the Library will be closed to all Primary & Secondary students during breaks and lunchtimes.
  • A collection point will be set up at the school gate; all books to be dropped in tubs after which they will be transported to the library and housed for the quarantine period; for books brought onto school grounds by students, collection from the classroom will be organised by library staff
  • Library Procedures and Protocols –  Class Resumption Guidelines May 2020- LINK

Discovery Lab

  • Fresh Air Flow – certain windows to be kept open and air conditioning to be kept on. Check settings for fresh air supply with Rico.
  • Orientation of desks – Students would either need to be seated ‘face to back’ or spaced 1 metre apart
  • Hand sanitizer
  • Mask check/reminder
  • Resource use should be kept to a minimum. 
  • Any essential resources that are used in multiple lessons during the day will need to be cleaned after each use using 70% alcohol
  • Resources that are used will need to be cleaned with bleach at the end of the day (Clean and disinfect frequently touched surfaces, instruments, commonly shared items at least twice daily by using 1 in 99 diluted household bleach (mixing 1 part of household bleach contains 5.25% sodium hypochlorite with 99 parts of water), leave for 15-30 minutes, rinse with water and wipe dry afterwards. For metallic surfaces, disinfect with 70% alcohol.)
  • Any resources that could be damaged by cleaning will need to be cleaned by LT staff

Science Laboratories

  • Guidelines on Conducting Science Lessons in Science Laboratories for the Prevention of Coronavirus Disease (COVID-19) – LINK

Computers and Devices

  • Safe use – No sharing of devices 
  • Year 3 and up only to use their own one to one device
  • Cleaning with 70% alcohol should take place after each use
  • According to the advice of CHP, gatherings and social contacts should be minimized during the prevalence of COVID-19. Schools should avoid non-essential gathering of students and consider live video as an alternative. 
  • All Extra Curricular Activities are suspended for Term 3 2020. 
  • If mass / group activities are essential, schools should ensure the venue is well-ventilated. All attending staff and students should wear masks, and in principle, a one metre physical distance should be kept between each student. Schools should arrange students to face one direction (avoid face-to-face interactions).

Phase heads to communicate the following at staff briefings:

  • The importance of routine and normality of school life will be the most significant wellbeing factor for our students
  • Teachers must offer a timetabled opportunity for students to talk about their worries, concerns and experiences of COVID-19. How have they managed their stress/time. What coping lessons did they learn? Secondary students will have to have this opportunity during tutor time. 
  • Counsellors to support students of concern.
  • Wellbeing Coach to liaise with YGLs to ensure all students are supported and to provide group sessions where needed.
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